2024 UMA Safety Management Seminar

December 4-5

Kellogg Conference Hotel

Washington, DC

 

Now in its 21st year, the 2024 UMA Safety Management Seminar brings fresh perspectives and information to those individuals responsible for safety and compliance. Owners, managers, dispatchers, and senior drivers gains insight in keeping passengers safe remaining compliant with regulations and, learning how to mitigate risk though expert presentation, hands-on workshops, and discussions. The UMA Safety Management Seminar provides a valuable opportunity for networking and learning about the latest safety management practices.

 

 

Hotel – The host hotel this year is the Kellogg Conference Hotel

The Hotel is on the grounds of historic Gallaudet University, founded in 1864 for the deaf and hard of hearing.

Union Market is located across the street, with full-service restaurants and a food court; just get a card from the business center to return to campus.

If you are having trouble booking a room at the Kellogg Conference Hotel, reach out to Carrington Blake at cblake@uma.org for help.

Address

800 Florida Avenue NE,

Washington, DC, 20002

Phone: (202) 651-6000 ext. 1

 

 

 

Transportation

If driving to the UMA Safety Management Seminar, parking is available in the parking deck adjacent to the Kellogg Conference Center at Gallaudet University.

Traveling from Ronald Reagan National Airport (DCA): The DC Metrorail system has an elevated Metrorail station connected to the concourse level of Terminal 2 at Reagan National Airport.

Board YELLOW LINE towards Mount Vernon Square. Depart at GALLERY PLACE/CHINATOWN. Switch to RED LINE towards GLENMONT and depart at UNION STATION (approximate fare $2.75).

At Union Station, take the escalator up to the Greyhound/Tour Bus Parking Level. The (free) Gallaudet University shuttle (space #50) is immediately to the left once you exit the escalator. The Kellogg Conference Center at Gallaudet University is approximately 1.1 mile.  

If you prefer, Uber/Lyft/taxis are readily available at the airport. Gallaudet University is 6.7 miles (about 17 minutes +/-) from the airport.

 

Gallaudet University Tour

December 3rd at 3:15pm

Early arrivers to this year’s 2024 UMA Safety Management Seminar will have the unique opportunity to tour Gallaudet University, home to the Kellogg Conference Hotel where this year’s event will be held. 

Founded in 1864 as a grammar school for both deaf and blind children, Gallaudet University is a private federally chartered university in Washington, D.C. for the education of the deaf and hard of hearing. It was the first school for the advanced education of the deaf and hard of hearing in the world and remains the only higher education institution in which all programs and services are specifically designed to accommodate deaf and hard of hearing students. 

Long a part of the Washington, D.C landscape and culture, the pastoral campus of nearly 100 acres and 150+ year old buildings is located just over a mile from the U.S. Capitol and just 7 miles from the Ronald Reagan Washington National Airport.

Registration for the tour is limited, so sign up today when you register for the UMA Safety Management Seminar.   

Agenda

Wednesday, December 4

8:00 to 8:30 AM          Welcome, introductions, etc.

8:30 to 10:15 AM  Breakout Groups1 – UMA Safety Management Seminar participants will break into four working groups to review legal issues and best practices. Each group will present their conclusions later in the seminar.

10:15 – 10:30 AM        BREAK

10:30 to 11:00 AM     Synthetic Drugs are substances easily purchased, often in convenience stores, that mimic the effects of illegal drugs yet are not part of the USDOT drug tests. This session presents the hazards and how to detect their use.

11:00 to 11:50 AM     Maintenance Records – maintenance is often perceived as simply preventing breakdowns, yet there is a significant safety dimension with required documentation. This session will discuss those regulatory requirements and best practices to keep your fleet and the associated records in tip-top shape,

12:00 to 1:00 PM        Lunch

1:00 to 2:00 PM       The New Interview – You just learned a person from Equal Employment Opportunity Commission is in your lobby and they would like to speak with you. State and federal laws are evolving, and the once casual prospective employee interview must be done in a compliant manner while evaluating an individual for a safety sensitive position.

2:00 to 2:30 PM         Basic Hiring Rules -Breakout Group shares their findings/conclusions with the seminar participants.

2:30 to 2:45 PM        BREAK

2:45 to 3:15 PM          Driver Qualification Files – Breakout Group shares their findings/conclusions related to use and maintenance with the seminar participants.

3:15 to 4:15 PM         Federal Motor Carrier Safety Administration, Ted Dunlap will discuss the new passenger carrier team, their current outlook and plans for the future to reduce passenger carrier crashes.

4:15 to 4:45 PM  Action/Analysis using Loss Runs Report – a motorcoach company’s loss runs, most frequently used to shop the insurance renewal, can serve as an essential tool in managing your financial and labor resources.

4:45 to 5:00 PM          Wrap up and review tomorrow’s agenda.

 

Thursday, December 5

8:00 to 8:30 AM          Good morning (review departure process, etc.)

8:30 to 9:15 AM  The National Transportation Safety Board has been working on recent crashes and will provide participants with insight into how these crashes occurred and steps we can take to prevent similar crashes.

9:15 to 10:15 AM       Managing the initial incident – The moment a crash or other incident occurs, the immediate reaction of the motorcoach company team will likely affect your reputation, employee perception of the company, the insurance claim, and how the effects trickle through to future insurance renewals.

10:15 to 10:30 AM      Break

10:30 to 11:00 AM      Claims Management – Occasionally, claims can take multiple years to resolve.

The Breakout Group shares their findings/conclusions related to managing claims through insurance company periodic updates and communications with the adjuster(s).

11:00 to 11:30 AM      Wrap up discussions, Q&A, etc.

11:30                           Dismissal and any last minute details.

Thank you to our sponsors

Like to sponsor part of this event and get your company’s name out there?

Click here to see what you can do with UMA!